PSALA Job Bank

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If you are unemployed and would like us to post your contact information in our Job Bank, please send your name, email address and type of position you are looking for to jobs@psala.org.

Posted by: Davies Pearson, P.C.

Category: Overall Management

Position: Law Firm Administrator

Posted: January 30, 2018

    

Posted by: deNormandie, Sidlo & Associates PLLC

Category: Overall Management

Position: Part time office manager

Posted: January 17, 2018

    

Posted by: Pacifica Law Group

Category: Human Resources

Position: Human Resources Manager

Posted: January 12, 2018

    

Posted by: Goodman McGuffey LLP

Category: Overall Management

Position: Chief Operating Officer, Atlanta, Georgia

Posted: December 21, 2017

    

Posted by: Perkins Coie LLP

Category: Overall Management

Position: Manager of Shared Services

Posted: December 12, 2017

    

Posted by: Perkins Coie LLP

Category: Facilities Management

Position: Real Estate Portfolio Manager

Posted: December 12, 2017

    

Posted by: WA State Attorney General's Office

Category: Overall Management

Position: Administrative Office Manager - Complex Litigation Unit, Olympia or Seattle

Posted: December 11, 2017

    

Posted by: DuBois Cary Law Group, PLLC

Category: Overall Management

Position: Legal Administrator

Posted: December 11, 2017 - Revised January 17, 2018

    

Posted by: Elder Law Group PLLC

Category: Overall Management

Position: Chief Operating Officer/ Senior Legal Manager

Posted: November 30, 2017

    

Davies Pearson, P.C.

Position: Law Firm Administrator

Job Summary: A well-established Tacoma law firm of approximately 20 attorneys and 20 staff members is seeking a Firm Administrator to manage the law firm’s human resources and overall financial operations. This individual will be responsible for managing the office’s day-to-day operations and all staff in collaboration with the firm’s President and Board of Directors.

Essential Job Duties:

Financial Responsibilities include:

  • Preparing and monitoring annual operating budget
  • Financial reporting
  • Oversight of billing and collection
  • All aspects of firm bank accounts
  • Maintaining and monitoring IOLTA accounts
  • Other operational duties including building/facility management
  • Managing firm accounts with vendors

Human Resources include:

  • Execute the recruitment, development career growth and retention strategies of quality, diverse and innovative professional support staff
  • Develop and update job descriptions to reflect current duties and expectations
  • Understand firm benefits (retirement, health benefits, paid time off, etc.), and assist in communicating benefit information to staff
  • Assist the firm’s Board of Directors with compensation strategies
  • Recommend solutions to improve employee performance and enhance the staff experience, to include training of staff and attorneys
  • Maintain personnel files, and ensure they are complete and accurate
  • Gather performance feedback from staff and from attorneys, conduct performance reviews of the professional staff, and revise processes as necessary
  • Assist the firm’s Board of Directors with the development and implementation of personnel policies and procedures; prepare and maintain employee handbook/policies and procedures manual; and interpret and enforce policies and procedures accordingly
  • Assist in the preparation of performance improvement plans
  • Assist in the preparation of employee separation communications, and conduct employee exit interviews

Experience: Job Requirements include:

  • Progressive experience managing a law firm or other professional services firm
  • Strong knowledge of and experience in law firm accounting and business finances

To Apply: Contact davies@dpearson.com.


deNormandie, Sidlo & Associates PLLC

Position: Part time office manager

Job Summary: Small Seattle law firm is seeking a part time office manager to support a two-attorney real estate practice. The office manager will manage the business functions and overall operations of a downtown law office.

Essential Job Duties:

  • Manage accounts payable and accounts receivable
  • Manage payroll and benefits
  • Manage records and facilities
  • Hire, train and develop staff
  • Conduct daily human resource functions
  • Vender Relations
  • Contribute to cost-effective management throughout the organization

Experience:

  • Minimum 2 years manager-level experience in a professional services environment
  • TABS- legal billing software

Education:

  • Bachelor's degree in HR, business admin or related

Qualifications: 

  • Ability to handle multiple tasks at one time
  • Strong organizational skills
  • Knowledge of employment laws, FMLA administration, ADA compliance

Salary: DOE

To Apply: Contact Katherine Hess
1215 Fourth Ave. Suite 1901, Seattle, WA 98161
206-805-2708
katherine@denormandiesidlo.com.


Pacifica Law Group

Position: Human Resources Manager

Job Summary: We are currently seeking a full-time Human Resources Manager to join our administration team. The H/R Manager will oversee all aspects of Human Resources for the firm.  You will review and update procedures and ensure compliance with all federal, state, and regulations.  Handle onboarding of new attorneys and staff, and departures.  The position will also provide support in the functional areas of recruitment, employee assistance, and all health benefits.  Other areas of involvement will include training, employee relations, receptionist management, and working closely with the executive director on events and projects.

Essential Job Duties:

  • Onboarding all new attorneys and staff
  • Coordination and support of attorney evaluation process
  • Manage and conduct annual staff appraisals
  • Full Benefits Administration
  • Supervise Reception/Administrative Assistants
  • Develop and maintain H/R policies and procedures ensure compliance
  • Counsel staff in resolution of job issues or concerns
  • Maintain and update employee handbook
  • Handle terminations and develop procedures and conduct exit interviews
  • Work with Executive Director on office events, ongoing training, and other projects

Experience:

  • At least four years of H/R experience
  • SHRM certification or other H/R credentials

Education:

  • Bachelor’s degree

Qualifications: 

  • Excellent communication skills, professionalism and interpersonal skills necessary to work with all levels in an organization
  • Strong organizational skills
  • The ability to operate with the highest level of conduct, integrity, and confidentiality
  • Working knowledge of federal, state, and local employment laws and regulations
  • Excellent computer skills, including Microsoft Word, Excel, Outlook

To Apply: Please email cover letter and resume to info@PacificaLawGroup.com. No phone calls please.

Pacifica Law Group is a law firm committed to serving public and private clients in the Pacific Northwest with focused and sophisticated talent, intellect, creativity and unwavering integrity. We offer a range of services to help our clients address their most pressing legal needs. Our practice areas include litigation, municipal finance, real estate and public/private partnerships, construction and procurement, education and school districts, among others.


Goodman McGuffey LLP

Position: Chief Operating Officer, Atlanta, Georgia

Job Summary: The law firm of Goodman McGuffey LLP seeks a dynamic individual with demonstrated leadership attributes to become its Chief Operating Officer, effective March 1, 2018. In addition to serving as a member of the Firm's Executive Committee, the Chief Operating Officer oversees all day-to-day administrative and management functions of the Firm. The Chief Operating Officer is given considerable authority and autonomy to achieve Firm goals and objectives, including improved operating efficiencies and enhanced profitability.

Based in Atlanta, Georgia, Goodman McGuffey LLP currently has 40 lawyers, eight office locations and a support staff of 38 individuals. For more information, visit www.gmlj.com.

Essential Job Duties: The Chief Operating Officer oversees and directs all management functions, including financial management, personnel, information systems, marketing, facilities management, and administrative policies and procedures. For details of the responsibilities in each of the following areas, please download the job description (PDF).

  • Finance and Accounting
  • Human Resources
  • Systems and Information Technology
  • Marketing and Business Development
  • Facilities Management
  • Management and Governance

Experience:

  • Minimum five (5) years’ experience in management and administration in a professional services firm environment, with law firm experience preferred
  • The ideal candidate has a minimum of ten years’ experience with professional services firms, and possesses proven financial management and reporting skills

Qualifications: 

  • Strong financial skills required, with an MBA and/or CPA preferred
  • Effective organizational, communications and interpersonal skills required
  • Excellent problem-solver and team player
  • “Firm first” attitude and mindset
  • Must work effectively with other motivated professionals in a challenging, fast-paced environment

Salary: $120-160,000 per year, commensurate with experience and credentials. Full benefits package is also included.

To Apply: Qualified and interested candidates should send a resume and cover letter to JRemsen@TheRemsenGroup.com.
Please click here to download a complete job description (PDF).


Perkins Coie LLP

Position: Manager of Shared Services

Job Summary: The Manager of Shared Services will oversee the operations of the newly launched Shared Services team which provides 24x7x365 document processing and legal practice assistant support from geographically dispersed locations within the firm.

The Manager of Shared Services will adhere to the Firm’s Principles (Total Client Service, Continuous Improvement, Teamwork, Rewarding Work Environment, and Marketplace Success).

This position may be located in Seattle, Phoenix, Chicago or Washington D.C.

Essential Job Duties: The role includes

  • Managing the delivery of the services
  • Supervising internal staff
  • Guiding the performance of a third-party vendor
  • Serving as the primary communication point for internal stakeholders
  • Informing the business on the service performance (reporting)
  • Mentoring direct reports
  • Handling escalated customer concerns
  • Facilitating continuous quality improvement

Experience:

  • Minimum of 5 years of management experience
  • Management or supervisory experience required
  • Experience with real estate project management or coordination strongly preferred
  • Supervisory experience, directing the workflow of subordinate employees is a plus

Education: BA degree or equivalent

Qualifications: The ideal candidate will possess:

  • A high level of organizational, problem-solving skills and people management skills
  • The ability to define, implement and institutionalize solutions to issues
  • Strong command of the English language in both written and oral forms
  • Advanced knowledge of firm’s standard desktop, e.g., Windows, MS Office, Adobe, FileSite, etc.
  • A proven ability to articulate ideas and motivate a team
  • Experience and comfort with legal environment, including terminology, processes and customers is a plus

Salary: DOE

To Apply: Please apply online at https://www.perkinscoie.com/en/about-us/careers/professional-staff/job-listings/manager-of-business-operations-job-s20171012-seattle-wa.html

Perkins Coie LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veterans, marital status, sexual orientation, gender identity, disability status or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.

For more information about equal employment opportunity, please click here for “EEO Is the Law.” To request a disability accommodation in the application process, please click here. Perkins Coie participates in E-Verify, please view the following links for details in English and Spanish. For information regarding your Right to Work, click here for details in English and Spanish.


Perkins Coie LLP

Position: Real Estate Portfolio Manager

Job Summary: As part of the Business Operations Team, the Real Estate Portfolio Manager will handle a variety of tasks. The manager will report into the Senior Director of Business Operations and will be responsible for all real estate activities for 19 offices, driving consistent real estate objectives for the firm as a whole.

Essential Job Duties:Primary job responsibilities include

  • Act as the subject matter expert for real estate matters in the firm by communicating the strategy needed to successfully achieve the firm’s strategic real estate goals
  • Liaise with stakeholders and other departments like Procurement, Technology, Operations, Finance and national Broker to ensure all transactions follow the firm’s guidelines and are executed in a timely manner
  • Continuously evaluate processes related to real estate
  • Oversee the real estate and lease administration process, ensuring all requisite information is entered, updated, and maintained in the firm’s databases, including lease agreements, real estate transaction updates, and critical dates
  • Apply current real estate leasing and development principles, concepts, practices and standards to all real estate projects
  • Prepare tenant improvement and other financial analysis related to buildouts and remodels
  • Manage the administration of firmwide lease administration by reviewing contracts, internal proposals, permit applications and leases in conjunction with attorney review
  • Produce standard and ad hoc real estate reports to senior management as required
  • Liaise with the Firm’s Office Leadership to ensure that all projects are developed and managed to meet scheduled and quality standards
  • Advise and provide project management support for all firm offices related to space planning, proposal review, office renovations and moves and other facilities related needs

Experience:

  • Over seven years of progressive and increasing responsibility in a law firm or other professional services organization, including experience in support services, human resources and/or finance or accounting functions
  • Management or supervisory experience required
  • Experience with real estate project management or coordination is required
  • Staff training and development skills are a plus
  • Supervisory experience directing the workflow of subordinate employees is a plus
  • A basic understanding of our major practice areas and their unique support needs is also a plus

Education: Bachelor's degree or equivalent required

Qualifications: The ideal candidate will possess:

  • A solid understanding of the real estate operations of a professional services office
  • The ability to identify and analyze problems
  • The ability to recommend and implement solutions under strict time constraints
  • The ability to express self effectively, both orally and in writing
  • The ability to establish effective and constructive working relationships with other departments, attorneys, clients, staff and vendors
  • A proven ability counseling employees, demonstrating confidentiality and resourcefulness
  • Basic skills in MS Office applications, especially Excel and Word
  • The ability to perform basic statistical analysis and general accounting
  • Must be able to work beyond normal business hours, as needed

Salary: DOE

To Apply: Please apply online at https://www.perkinscoie.com/en/about-us/careers/professional-staff/job-listings/real-estate-portfolio-manager-job-s20171201-seattle-wa.html

Perkins Coie LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veterans, marital status, sexual orientation, gender identity, disability status or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.

For more information about equal employment opportunity, please click here for “EEO Is the Law.” To request a disability accommodation in the application process, please click here. Perkins Coie participates in E-Verify, please view the following links for details in English and Spanish. For information regarding your Right to Work, click here for details in English and Spanish.


WA State Attorney General's Office

Position: Administrative Office Manager - Complex Litigation Unit, Olympia or Seattle

Job Summary: This position is a participating member of the division management team and functions above the first level of supervision managing and has direct supervision of a Paralegal 3 and a Legal Assistant 4, who each supervise up to five direct reports.

Essential Job Duties: Please visit the WA Management Service section of our website at www.atg.wa.gov for all details..

Salary: $60,000 - 75,000

To Apply: Contact Kim Siebs.
Email: Kim.Siebs@atg.wa.gov
Phone: (206) 389-2401
Fax: (206) 389-2058
Address: 800 5th Avenue, Suite 2000, Seattle WA 98104


DuBois Cary Law Group, PLLC

Position: Resourceful Legal Administrator with Financial Savvy and Heart

Job Summary: Are you looking to join a team of high performance leaders where your unique skills as a Legal Administrator will thrive alongside us? DuBois Cary Law Group, PLLC, seeks an exceptional Legal Administrator to join our team of 10 attorneys and 13 staff, all of whom come from diverse educational, professional, and cultural backgrounds.

Essential Job Duties:

  • Manage law firm operations with efficiency, ease, and grace
  • Share responsibility and work closely with the legal team to ensure successful practice management
  • Identify and implement process and system improvements
  • Proactively monitor the changing needs of the team
  • Recommend strategies for growth and business development

Experience:

  • Five plus years of progressively responsible work experience with legal and/or other professional services organizations, leading people and managing initiatives
  • Direct and verifiable experience with law firm financials, including budgeting, forecasting and trends, profitability and other financial analysis and partner's compensation

Education:

  • B.A.in law firm management or related field is required
  • Designation as a Certified Legal Manager (CLM) or advanced degree in accounting, law firm management, or HR beneficial

Qualifications: 

  • A gift for numbers, and equally, the people side of business
  • A real love for, and skill in, coaching and managing people to reach their potential, while balancing a firm’s productivity
  • Compensation, benefits, and personnel administration
  • Solid and demonstrated background in managing business operations and implementing HR processes and improvements
  • Strong supervisory, leadership and communication skills
  • Demonstrated ability to develop and maintain a collaborative team environment among the legal, paralegal and administrative staff
  • Strong interpersonal skills necessary to maintain effective relationships with lawyers, clients and staff in person, by e-mail and by telephone to manage staff, and able to facilitate individual and group meetings dealing with the law office operation
  • Tech savvy and comfortable with a variety of systems and software including MS Office, QB, and legal software. Experience with CLIO a plus
  • Ability to manage IT and marketing functions in collaboration with our IT and marketing staff
  • Resiliency, diplomacy, grace under pressure, and a sense of humor
  • Willingness to be hands-on, very customer- and service-oriented
  • Ability to travel between multiple office locations
  • People-first attitude and mind set

Salary: Competitive compensation package including excellent benefits

To Apply: Please respond with cover letter and resume to dclg@roamconsultingllc.com
Please click here to download complete position profile (PDF).

DuBois Cary Law Group, PLLC is a boutique law firm specializing in Family Law and Estate Planning. Our collective purpose is to provide excellent service to our clients during life transitions. We practice a strong commitment to social justice and we believe that every ending is a beginning. We have a growth mindset – in the last year, we’ve expanded by 30%.


Elder Law Group PLLC

Position: Chief Operating Officer/ Senior Legal Manager

Job Summary: The Chief Operating Officer (COO) position is a professional position, not an administrative or clerical position within the Law Firm. The COO is a Manager with broad responsibilities for the day-to-day management of Firm's business operations. In addition to general responsibility for financial planning and controls, personnel administration, and systems and physical facilities, the COO plans for the changing needs of the organization, shares responsibility with the appropriate partners or owners for strategic planning, practice management and marketing, and contributes to cost-effective management throughout the organization.

COO has two goals: 1) relieve the Owner(s) of the routine tasks involved in managing the business 2) the COO should be a co-strategist with the Owner.

Click here to download the complete job description, including details of the essential job duties.

Essential Job Duties: Whether directly or through a management team, the COO is responsible for all of the following:

  • Systems Development & Operations Management
  • Human Resources
  • Financial Management
  • Marketing Management

Experience:

  • At a minimum, the COO must have previous knowledge of legal or other professional service organizations, and have significant experience managing business operations such as human resources, technology, facilities, finance and marketing
  • Experience in operational process refinement, budgeting, and HR is of highest importance
  • An ideal candidate will have 15+ years’ experience as a COO or Professional Legal Administrator, managing law firm operations for law firms with fewer than 5 full-time attorneys on staff, as well as law firms with more than 20 full-time attorneys on staff

Education:

  • At a minimum, the COO will have graduated from a recognized college or university with major course work in business administration or management, finance, human resources, technology or marketing, or comparable work experience.
  • An MBA and professional certifications like the Certified Legal Manager (CLM)SM designation are preferred

Qualifications: Ability to:

  • Identify and analyze complex issues and problems in management areas, and recommend and implement solutions
  • Manage office functions economically and efficiently
  • Organize work
  • Establish priorities
  • Maintain good interpersonal relations and communications with lawyers and support staff.
  • Excellent supervisory and leadership skills are required
  • Demonstrated willingness and ability to delegate

Salary: $70,000-$80,000 base with substantial performance bonuses

To Apply: Contact Todd Rogers, How to Manage a Small Law Firm. Email only: toddr@howtomanage.com.